GDPR - Do you have a firm grip on your data landscape?
GDPR will come into force on the 25th of May 2018, and represents a comprehensive reform of existing data protection measures.
In loose terms this concerns only data that can be used to directly or indirectly identify a person, including names, photos, email addresses, bank details, and posts on social networking sites.
To ensure compliance with key concepts such as the right to erasure and subject access requests, organisations need to be prepared to perform a sizeable review of how personal data is collected, stored and used. This can be quite a tall order given many have such elaborate data environments.
When considering data, organisations tend to focus on their main enterprise system or CRM database. However, it is important to appreciate that GDPR’s scope extends well beyond these, and concerns personally identifiable (PII) data that is stored on platforms such as Microsoft Exchange, Sharepoint and OneDrive - for instance, CVs stored within a user’s inbox, or marketing lists that are stored locally. So-called unstructured data, it is estimated that information of this nature accounts for more than 70-80% of all data in organisations, and poses the biggest challenge to manage.
Whilst authorisations surrounding the ability to perform data extracts can be tightened up, pragmatically the risks can only be mitigated with a deep-rooted awareness of GDPR amongst your team. However, ‘data discoveries’ shouldn’t be viewed with total dread. The concept of ‘lawful basis’ provides organisations with the opportunity to streamline their data by reviewing what they are storing and the rationale behind its collection. In addition, an organisation that has a firm grip on its data strategy can further increase trust and credibility in the marketplace by being transparent with its customers as to how personal data is handled.
Our comprehensive four stream approach to GDPR was developed through collaboration with its clients, and has it’s grounding in Sysdoc’s eight areas of specialism including process excellence and transformational change. With regards to your data challenges we can assist with the following services:
- Data Audits: Thorough assessment of your organisations current databases, records, third party agreements and archives, enabling you to identify where personal data is stored across your network.
- Intuitive Training: This is provided in a variety of formats, including innovative gamification options.
- Compliance Readiness Assessments: These provide an indication of the GDPR maturity of your organisation.
- Roadmap to Compliance: A programme of activities to progress and improve your compliance with GDPR.
We have a track record of managing change and delivering process excellence at some of the UK’s largest companies. We’d love to discuss your GDPR programme with you and provide some more details on our approach to achieving compliance. For more information, or to arrange an initial discussion, please contact [email protected]
Latest blog postsSee all blog posts
Thinking transformative, and embracing digital
Our latest thought leadership ‘Thinking transformative, and embracing digital’ takes a human-centred approach to transformation. We believe in creating alignment of process, technology and people to enable a 'customer first' outcome.
Delivering for all our customers
The fundamental fabric of Sysdoc is delivering value and providing an excellent service to all our customers. We have 30 years of history, where we have consistently demonstrated a relentless commitment to achieving the highest possible outcomes for our clients. Sysdoc is proud that our customers are at the heart of everything we do, which is highlighted by our ongoing commitment to the MCA Consulting Excellence Scheme.
So, what's your future skills?
Fans of Yuval Noah Harari are spoilt for choice. With three books in the charts (‘Sapiens,’ ‘Homo Deus’ and ‘21 Lessons for the 21st Century’), twelve million copies have been sold. The books have been translated into 45 languages. Harari is an Oxford PhD and lectures at the University of Jerusalem. He is recommended by Barack Obama, Bill Gates and Richard Branson. We were thinking about his work when we addressed a group of university students recently. The students were about to graduate with vocational degrees. Normally they could expect to be practicing their professions for over 30 years. But how long will these professions exist in their current form going forward?