GDPR - Do you have a firm grip on your data landscape?
GDPR will come into force on the 25th of May 2018, and represents a comprehensive reform of existing data protection measures.
In loose terms this concerns only data that can be used to directly or indirectly identify a person, including names, photos, email addresses, bank details, and posts on social networking sites.
To ensure compliance with key concepts such as the right to erasure and subject access requests, organisations need to be prepared to perform a sizeable review of how personal data is collected, stored and used. This can be quite a tall order given many have such elaborate data environments.
When considering data, organisations tend to focus on their main enterprise system or CRM database. However, it is important to appreciate that GDPR’s scope extends well beyond these, and concerns personally identifiable (PII) data that is stored on platforms such as Microsoft Exchange, Sharepoint and OneDrive - for instance, CVs stored within a user’s inbox, or marketing lists that are stored locally. So-called unstructured data, it is estimated that information of this nature accounts for more than 70-80% of all data in organisations, and poses the biggest challenge to manage.
Whilst authorisations surrounding the ability to perform data extracts can be tightened up, pragmatically the risks can only be mitigated with a deep-rooted awareness of GDPR amongst your team. However, ‘data discoveries’ shouldn’t be viewed with total dread. The concept of ‘lawful basis’ provides organisations with the opportunity to streamline their data by reviewing what they are storing and the rationale behind its collection. In addition, an organisation that has a firm grip on its data strategy can further increase trust and credibility in the marketplace by being transparent with its customers as to how personal data is handled.
Our comprehensive four stream approach to GDPR was developed through collaboration with its clients, and has it’s grounding in Sysdoc’s eight areas of specialism including process excellence and transformational change. With regards to your data challenges we can assist with the following services:
- Data Audits: Thorough assessment of your organisations current databases, records, third party agreements and archives, enabling you to identify where personal data is stored across your network.
- Intuitive Training: This is provided in a variety of formats, including innovative gamification options.
- Compliance Readiness Assessments: These provide an indication of the GDPR maturity of your organisation.
- Roadmap to Compliance: A programme of activities to progress and improve your compliance with GDPR.
We have a track record of managing change and delivering process excellence at some of the UK’s largest companies. We’d love to discuss your GDPR programme with you and provide some more details on our approach to achieving compliance. For more information, or to arrange an initial discussion, please contact [email protected]
Latest blog postsSee all blog posts
Lessons from Consortium working
An introduction to my experience At the beginning of this year, I started a new project working with a new client and taking on a new role for a large transformation programme. I have worked alongside other consultancies on previous programmes in the past, but this was a first for me, working within a partnership from the offset.
Why Process Excellence is key for a successful ERP Implementation
I have been reflecting on my experiences working on ERP implementation/upgrade programmes whilst also listening and hearing to what others have to say. I think back to these projects and notice everyone was working hectically towards the programme ‘Go – Live’ and were under the impression that once they achieved this Go - Live then we have successfully implemented a new ERP System and our job is complete. I think many people can agree with me that a Go – Live date is just the start of the journey. We have got to think about the people, culture, education, efficiency in processes and where can we reduce ‘waste’.
Being part of the conversations that need our attention – It’s a Penalty
It is not uncommon for us as humans to shy away from some discussions. It might be too difficult, make us uncomfortable or make us feel as if there is nothing we can do to make a difference. However, sometimes that is all we need to do to encourage change; have the conversation.